A sales order is a document that details the specific quantity of a product that a company or organization intends to purchase either for industrial use or resale. For example, a boutique owner purchasing dresses for a particular season might write sales orders with a number of clothing vendors who manufacture dresses that the owner feels will sell well in her store. A sales order is most certainly not a document that is only used in the world of fashion. Rather, it is an agreement to purchase goods that is used in many fields and industries.
One of the most important aspects to running a successful business is making sure that there is always a good quantity of product available for sale. A good quantity of product ideally meets the demands of a company's customers without there being overages or having the product expire or become obsolete before it has sold. Well-run companies often have dedicated teams who focus on sales histories, projected sales trends, and a number of other factors in order to be able to best complete sales orders. This means purchasing the right products and in the right quantities.
It is common for companies to utilize an order management system by which each sales order can be tracked and analyzed after the purchased goods have been consumed, used, sold, or otherwise dispensed of. This kind of system can be especially important to companies that work with numerous vendors and place multiple orders over the course of a year or even over the course of a season. In fact, some companies hire staff to simply place orders and track them. These people are often referred to as purchasers.
The terms "purchase order" and "SO" are equivalent to "sales order." In fact, "SO" is simply an abbreviation of the term. The sales order constitutes a contract between a buyer and a seller. Once a company has issued a sales order, the company is committed to receiving and paying for the goods or services detailed within the sales order. This is especially important as the company supplying the goods or services may have to create the product exactly to the specifications of the purchasing company.
In summary, a sales order is a common and useful document used by many kinds of businesses throughout the world. These orders are used by small sole proprietors as well as large, multi-national companies. They function as an agreement between two parties, one purchasing goods or services and the other supplying those goods or services.