We are independent & ad-supported. We may earn a commission for purchases made through our links.
Advertiser Disclosure
Our website is an independent, advertising-supported platform. We provide our content free of charge to our readers, and to keep it that way, we rely on revenue generated through advertisements and affiliate partnerships. This means that when you click on certain links on our site and make a purchase, we may earn a commission. Learn more.
How We Make Money
We sustain our operations through affiliate commissions and advertising. If you click on an affiliate link and make a purchase, we may receive a commission from the merchant at no additional cost to you. We also display advertisements on our website, which help generate revenue to support our work and keep our content free for readers. Our editorial team operates independently of our advertising and affiliate partnerships to ensure that our content remains unbiased and focused on providing you with the best information and recommendations based on thorough research and honest evaluations. To remain transparent, we’ve provided a list of our current affiliate partners here.

What is a Job Specification?

By Felicia Dye
Updated Feb 01, 2024
Our promise to you
WiseGeek is dedicated to creating trustworthy, high-quality content that always prioritizes transparency, integrity, and inclusivity above all else. Our ensure that our content creation and review process includes rigorous fact-checking, evidence-based, and continual updates to ensure accuracy and reliability.

Our Promise to you

Founded in 2002, our company has been a trusted resource for readers seeking informative and engaging content. Our dedication to quality remains unwavering—and will never change. We follow a strict editorial policy, ensuring that our content is authored by highly qualified professionals and edited by subject matter experts. This guarantees that everything we publish is objective, accurate, and trustworthy.

Over the years, we've refined our approach to cover a wide range of topics, providing readers with reliable and practical advice to enhance their knowledge and skills. That's why millions of readers turn to us each year. Join us in celebrating the joy of learning, guided by standards you can trust.

Editorial Standards

At WiseGeek, we are committed to creating content that you can trust. Our editorial process is designed to ensure that every piece of content we publish is accurate, reliable, and informative.

Our team of experienced writers and editors follows a strict set of guidelines to ensure the highest quality content. We conduct thorough research, fact-check all information, and rely on credible sources to back up our claims. Our content is reviewed by subject-matter experts to ensure accuracy and clarity.

We believe in transparency and maintain editorial independence from our advertisers. Our team does not receive direct compensation from advertisers, allowing us to create unbiased content that prioritizes your interests.

A job specification allows an employer to outline the best candidate for a position without describing a particular person. This is accomplished by communicating the desired characteristics of a qualified candidate, such as the skills and education that are required. The more complex a position is, the longer the specification is likely to be. By developing these tools for available positions, employers can save their time and that of potential applicants.

Some people make the mistake of believing that a job description and job specification are the same. It is important to understand that they not only differ, but are designed to serve different purposes. A job description is drafted to outline the tasks and duties that should be performed by a person in a certain position. A job specification is designed to outline the type of person who is qualified to be in that position.

There are several categories of information that are considered standard in a job specification. The categories are often displayed in large or bold type. Then specific requirements are listed below, generally with bullet points. All job specifications may not be arranged in the same order or format.

Educational requirements are one of the most common components of a specification. This section generally communicates the required level of education, such as an associate's degree or master's degree, and the acceptable majors, such as journalism or chemical engineering. If special licensing and certificates are required, those are also usually included in this section.

A section dedicated to experience usually requests that an individual have work history in a certain field for a certain amount of time. It may also outline specific tasks that a person should have engaged in, such as direct supervision of staff members or three years handling hazardous materials. Skills, knowledge, and abilities are three sections that may be combined or listed separately. These sections tell what an applicant should know and what she should be able to do.

Employers are often inundated with applications when they have positions available. Interviewing can be a lengthy process. A job specification can be a tool that drastically reduces the amount of time an employer wastes reviewing applications and conducting interviews with unqualified individuals. As many people will not choose to apply for jobs that they know they have little possibility of getting, having a job specification can also help individuals. They can use it to compare what they have to offer against what is being requested.

WiseGeek is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
Discussion Comments
WiseGeek, in your inbox

Our latest articles, guides, and more, delivered daily.

WiseGeek, in your inbox

Our latest articles, guides, and more, delivered daily.