We are independent & ad-supported. We may earn a commission for purchases made through our links.
Advertiser Disclosure
Our website is an independent, advertising-supported platform. We provide our content free of charge to our readers, and to keep it that way, we rely on revenue generated through advertisements and affiliate partnerships. This means that when you click on certain links on our site and make a purchase, we may earn a commission. Learn more.
How We Make Money
We sustain our operations through affiliate commissions and advertising. If you click on an affiliate link and make a purchase, we may receive a commission from the merchant at no additional cost to you. We also display advertisements on our website, which help generate revenue to support our work and keep our content free for readers. Our editorial team operates independently of our advertising and affiliate partnerships to ensure that our content remains unbiased and focused on providing you with the best information and recommendations based on thorough research and honest evaluations. To remain transparent, we’ve provided a list of our current affiliate partners here.

How Do I Choose the Best Video Conferencing Equipment?

Malcolm Tatum
Updated Jan 26, 2024
Our promise to you
WiseGeek is dedicated to creating trustworthy, high-quality content that always prioritizes transparency, integrity, and inclusivity above all else. Our ensure that our content creation and review process includes rigorous fact-checking, evidence-based, and continual updates to ensure accuracy and reliability.

Our Promise to you

Founded in 2002, our company has been a trusted resource for readers seeking informative and engaging content. Our dedication to quality remains unwavering—and will never change. We follow a strict editorial policy, ensuring that our content is authored by highly qualified professionals and edited by subject matter experts. This guarantees that everything we publish is objective, accurate, and trustworthy.

Over the years, we've refined our approach to cover a wide range of topics, providing readers with reliable and practical advice to enhance their knowledge and skills. That's why millions of readers turn to us each year. Join us in celebrating the joy of learning, guided by standards you can trust.

Editorial Standards

At WiseGeek, we are committed to creating content that you can trust. Our editorial process is designed to ensure that every piece of content we publish is accurate, reliable, and informative.

Our team of experienced writers and editors follows a strict set of guidelines to ensure the highest quality content. We conduct thorough research, fact-check all information, and rely on credible sources to back up our claims. Our content is reviewed by subject-matter experts to ensure accuracy and clarity.

We believe in transparency and maintain editorial independence from our advertisers. Our team does not receive direct compensation from advertisers, allowing us to create unbiased content that prioritizes your interests.

Choosing the right video conferencing equipment for your business is a task that requires strict attention to detail. Since the components of this type of system can be expensive, care should be taken to consider key factors such as the resolution quality of the conference monitors and screens, the sound clarity of the video conference phones connected with the system, the range of features provided for use by attendees and moderators, and the difficulty in operating the system. By comparing several different systems carefully, it is possible to purchase the right equipment and enjoy consistent quality in video conference usage for a number of years.

Before attempting to evaluate any video conferencing equipment, it is important to determine what you want in the system. Many companies make use of internal systems that essentially make use of some central hardware placed at a corporate headquarters which helps to support usage of other components at each of the locations on the network. Others choose to go with self-contained systems spotted at each location, capable of working independently of each other. If the idea is to set up a network that allows each location to manage their own conferences, then taking this into consideration will impact the type of equipment that is purchased.

Along with flexibility in usage, factors related to the actual execution of the video conference will also be important. For example, some video conference equipment will allow the moderator to split the display to view each of the attending locations in a single conference at the same time, rather than having to manually move from one to the next, or set the system to display the location that is currently talking or active in some other way. More advanced systems will also allow the moderator to initiate connections with attendees, bringing those locations into the meeting, or to disconnect locations from a meeting once they are no longer needed. Features such as muting or allowing the moderator to pull one or two locations aside for a private conference independent of the main meeting is also another feature that may be worth consideration.

Once decisions are made about the type of hardware and software features that are considered necessary, the task of locating the best video conferencing equipment will focus on finding systems that will be a good fit. This will often involve working with sales representatives to identify specific systems and configurations, as well as attending demonstrations of those systems. Unlike the purchase of other types of business communication systems, actually seeing the video conferencing equipment in use is imperative to making an informed decision.

After identifying a couple of video conferencing equipment packages that seem to meet your needs, take the time to compare those systems in terms of quality, ease of use, sound and picture quality, and overall cost, including installation and maintenance. Taking the time to look closely at each of these aspects will make it easier to determine which system will provide the highest level of service for the best price, making the purchase more cost-effective. Always look closely at the terms of the service agreement and warranty, and lock in the best terms possible. This will help to minimize the expense of owning and operating the video conferencing equipment, making it easier to stay within budget.

WiseGeek is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
Malcolm Tatum
By Malcolm Tatum
Malcolm Tatum, a former teleconferencing industry professional, followed his passion for trivia, research, and writing to become a full-time freelance writer. He has contributed articles to a variety of print and online publications, including WiseGeek, and his work has also been featured in poetry collections, devotional anthologies, and newspapers. When not writing, Malcolm enjoys collecting vinyl records, following minor league baseball, and cycling.
Discussion Comments
Malcolm Tatum
Malcolm Tatum
Malcolm Tatum, a former teleconferencing industry professional, followed his passion for trivia, research, and writing...
Learn more
WiseGeek, in your inbox

Our latest articles, guides, and more, delivered daily.

WiseGeek, in your inbox

Our latest articles, guides, and more, delivered daily.