A business experience letter is a document written by an employer in reference to a current or past employee. The purpose of this document is to verify that the employee worked for a particular company, as well as to outline what that employee did for the company, whether he or she was a valuable and hard working employee, and whether the past employer would recommend that employee for a position at another company. Writing a business experience letter is not exceptionally difficult, though it should follow the business letter format and it should be clearly written and succinct.
It is important to remember that a business experience letter will reflect both on the employee and the employer. As an employer, the writer should be sure to write the letter on business letterhead whenever possible, and the document should be free from grammatical errors. The employer should be professional and courteous, and it is best to touch upon the employee's best qualities; if the employer did not have a good experience or relationship with the employee, the employer may want to avoid writing a business experience letter for that employee. If one must be written, it is important for the employer to be honest but professional; insults and details about the bad relationship should be left out of the letter.
The employer should be certain to include all relevant contact information in the letter, and whenever possible, address the letter to a specific person rather than "To Whom It May Concern." This adds a personal note to the letter and avoids making the letter sound processed or impersonal. The paragraphs of the business experience letter should be short, succinct, and easy to read; avoid adding any irrelevant information, and if the company has requested specific information about the employee, be sure to add as much information as is appropriate.
Be specific about the employee's duties and accomplishments. Vague descriptions may not showcase the employee's true strengths and accomplishments, while specific descriptions of strengths, accomplishments, and duties will give a better idea of what the employee's contribution to the company was. If the employer has a strong relationship with the employee, it may be a good idea to include a sentence or two about the employee's ability to work with others as a team and appeal to managers and bosses as a hard worker and talented communicator. Honesty is important: it may be tempting to make the employee sound better than he or she really is, which is misleading.