How do I Choose the Best File Organizer?

Choosing the best file organizer depends on the types and amount of files you need to organize. For some people, a small file cabinet or even just a desk drawer with dividers can be an effective way to organize files. Other people will need a larger designated file cabinet, a series of file cabinets, or a filing system with racks of shelving. Digital filing is another option that can free up a great deal of space in an office, such as by scanning documents into a computer, organizing them into virtual files, and shredding and recycling the old paper copies.

Many people find that if they have a deep enough desk drawer, it can function just fine as a file organizer. Dividers or even hanging file folders can be purchased at office supply stores, and they can be kept in an organized fashion in the drawer while still being very easy to access. A larger collection of files might necessitate the purchase of one or more dedicated file cabinet, which are typically available in very inexpensive aluminum versions at office supply stores. Wooden cabinets that can contain hanging file folders are also available, though these tend to be much heavier and more expensive. A file organizer designed for home use is often available in neutral colors, such as beige, to better blend in with the surroundings.

Larger offices may purchase a series of larger file cabinets for storing a number of files. Shelves mounted on the wall can also work as a file organizational system, and is a popular method for doctors' offices, where it is important to access files quickly and easily. Doctors' offices may not be able to completely digitize files, but other types of offices may find that they can eliminate the need for a bulky file organizer in the office if they start converting files to digital versions.

Technology allows papers and files to be scanned into a computer, and then accessed electronically. A computer can function very well as a file organizer, making it much easier to find specific documents, and cut down on the use of paper and space in an office. File databases are also much easier to update and manage than attempting to update hundreds or even thousands of paper files if changes need to be made; moreover they may be easily searched by almost any criteria. Digital file organization is often a great method for home use as well, and all it requires is the purchase of a scanner to convert documents into digital versions.